Administrative Assistant

Posted In: Low-Rise

About The Job

The primary purpose of the Administrative Assistant is to provide administrative support to the Low-Rise Residential Construction team to allow for the efficient flow of information and documentation.


  • Calendar management: including coordination of internal and external meeting requests, boardroom bookings, and attendee scheduling.
  • Administrative duties: answering incoming calls, maintaining files and filing systems and electronic contact lists, receiving and distributing incoming mail, courier packages and faxes, prepare and file expense reports for head-office and site personnel, data entry, and processing office supply orders;
  • Contract preparation and administration: updating scope of work and payment schedules, tracking contracts’ expiration dates and updating data on bid comparisons;
  • Drafting and preparing correspondence: including memoranda and letters and proof-reading, editing required documents and assisting with permit applications;
  • Receiving, recording, maintaining and distributing project records including progress reports, drawings, photographs, trade documentation, purchase orders, reports and safety records;
  • Assisting with the documentation of samples;
  • Updating and distributing construction schedules for all sites on a weekly basis; and
  • Acting as the point of contact with Corporate Services to ensure the Office requirements are met.


  • 7+ years of progressive work experience in an Administrative Support function;
  • Experience in the Construction industry is required;
  • Completion of a relevant post-secondary diploma or degree;
  • Superior ability to anticipate needs and commit and respond to requests in agreed time-frames with minimal supervision;
  • Exceptional organization skills with the ability to work under pressure and meet deadlines effectively;
  • Excellent writing skills with a keen eye for detail and presentation;
  • Excellent verbal and written communication skills;
  • Demonstrated ability to work effectively in a deadline-driven environment.
  • Superior interpersonal, organizational and customer service skills;


We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to and in the subject line please include the name of the position and quote Ref #2019-160.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.