Senior Property Administrator

Posted In: Property Management

About The Job

The primary purpose of the role is to support the management of the Company’s Industrial and Retail portfolio comprised of over two million square feet of space across the GTA, through interactions with owners, tenants, contractors, vendors, employees and the public.

Responsibilities

  • Act as a key contact point in all tenant relations matters including to: Work closely with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided; Draft all tenant communication materials for review by the Property Manager and ensuring that information is accurate and up-to-date;
  • Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
  • Manage and coordinate activities related to expense and contract management, including to: Assist in the tendering process for supplies and services and respond to vendors’ queries; Prepare contracts for contracted work and capital projects; Create and maintain Job Cost files and track expenses; Maintain accurate and up-to-date records for buildings to ensure compliance with appropriate government regulations and life safety standards; Manage procurement process from purchase order generation to invoice payments for both operational and project spending;
  • Support the Property Manager and coordinate site visits, move-in inspections and handle special projects as required.
  • Collect and track tenant insurance certificates as per lease requirements.
  • Maintain current building documentation such as as-built drawings, environmental site assessments, building assessment reports and measurement plans
  • Arrange tours of tenant spaces as required.

Qualifications

  • 5+ years of progressive commercial property management experience with exposure to Industrial properties
  • Completion of a post-secondary degree or diploma
  • Familiarity with the Occupational Health & Safety Act (Ontario)
  • Excellent planning, coordination and scheduling skills
  • Highly adept at building strong, professional relationships
  • Completion of or working towards the RPA/CPM designation
  • Above average communication skills – both written and oral
  • Highly capable of taking initiative and making recommendations
  • Proficiency with MS Word and Excel
  • Experience using JDE EnterpriseOne would be highly desirable
  • Ability to contribute in a fast-paced, deadline driven team atmosphere

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to employment@menkes.com and in the subject line please include the name of the position and quote Ref #2019-156.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.