Senior Property Administrator

On a day-to-day basis, the key responsibilities include:

• Act as a key contact point in all tenant relations matters including to:
• Work closely with contractors and suppliers to track that work conducted meets requirements and standards and, the appropriate documentation is provided;
• Draft all tenant communication materials for review by the Property Manager and ensuring that information is accurate and up-to-date;
• Manage all purchase orders in JDE and distributing/placing orders including but not limited to receipting lists and receipt not vouchered lists.
• Manage social media accounts, Everbridge and VTS app updates for the property.
• Assist in the preparation and tracking of monthly, quarterly and annual budgets and reports.
• Manage and coordinate activities related to expense and contract management, including to:
• assist in the tendering process for supplies and services and respond to vendors’ queries;
• prepare contracts for contracted work and capital projects;
• create and maintain Job Cost files and track expenses
• Maintain accurate and up-to-date records for property to ensure compliance with appropriate government regulations and life safety standards;
• Manage procurement process from purchase order generation to invoice payments for both operational and project spending;
• Monitor the collection of rental payments and undertake collection efforts, providing weekly reports on the status of accounts receivable.
• Support the Property Manager and coordinate site visits, move-in inspections and handle special projects as required.
• Manage waste contract including coordinating pick-ups, arrange centralized recycling program and tenant requests.
• Maintain current building documentation such as as-built drawings, environmental site assessments, building assessment reports and measurement plans