Property Administrator

Reporting to the General Manager, the incumbent’s key, responsibilities of the role will include:

• Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
• Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
• Administering the Angus Anywhere work order system.
• Providing direct support to management.
• Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
• Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
• Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
• Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
• Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
• Responding to contractors’ queries and correspondence.
• Maintaining & updating Building Emergency Evacuation Plan.
• Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
• Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
• Assisting with event planning activities.
• Entering purchase orders in JDE and distributing/placing orders.
• Preparing tenant chargeback invoices through Angus.