Property Administrator

Posted In: Property Management

About The Job

The primary purpose of the Property Administrator role is to support the on-site management team in the day-to-day operation of a portfolio located in the downtown south core financial district.

Responsibilities

  • Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
  • Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
  • Administering the Angus Anywhere work order system.
  • Providing direct support to management.
  • Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
  • Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
  • Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
  • Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
  • Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
  • Responding to contractors’ queries and correspondence.
  • Maintaining & updating Building Emergency Evacuation Plan.
  • Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
  • Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
  • Assisting with event planning activities.
  • Entering purchase orders in JDE and distributing/placing orders.
  • Preparing tenant chargeback invoices through Angus.

Qualifications

  • 5+ years of experience in the commercial property management field
  • Enrollment in the Real Property Administrator (RPA) certificate program
  • Excellent verbal and written communications skills
  • Superior interpersonal and customer service skills
  • Strong working knowledge of Microsoft products (MS Word and Excel)
  • Experience working with JDE EnterpriseOne is desirable
  • Demonstrated ability to work effectively in a deadline-driven environment

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to employment@menkes.com and in the subject line please include the name of the position and quote Ref #2020-303.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.