Property Administrator

Posted In: Commercial Property Management

About The Job

You will be a key member of Property Management team based at our Property Management office located at 1 York Street. The Property Administrator will be responsible for supporting the on-site management team in the day-today operations of the commercial property through interactions with tenants, contractors, vendors, employees and the public.

RESPONSIBILITIES: On a day-to-day basis, the key responsibilities of the Property Administrator include but are not limited to:

> Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
> Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
> Administering the Angus Anywhere work order system.
> Providing direct support to management.
> Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
> Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
> Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
> Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
> Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
> Responding to contractors’ queries and correspondence.
> Maintaining & updating Building Emergency Evacuation Plan.
> Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
> Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
> Assisting with event planning activities.
> Entering purchase orders in JDE and distributing/placing orders.
> Preparing tenant chargeback invoices through Angus.

QUALIFICATIONS: To succeed, candidates must possess the following combination of education, experience and skills:

> 5+ years of experience in the commercial property management field.
> Enrollment in the Real Property Administrator (RPA) certificate program.
> Excellent verbal and written communications skills.
> Superior interpersonal and customer service skills.
> Strong working knowledge of Microsoft products (MS Word and Excel).
> Experience working with JDE EnterpriseOne is desirable.
> Demonstrated ability to work effectively in a deadline-driven environment.

Apply

We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to employment@menkes.com and in the subject line please include the name of the position and quote Ref #2021-408.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.