Property Administrator

Posted In: Commercial Property Management

About The Job

You will be a key member of Property Management team based at our Property Management office located at 1 York Street. The Property Administrator will be responsible for supporting the on-site management team in the day-today operations of the commercial property through interactions with tenants, contractors, vendors, employees and the public.

RESPONSIBILITIES: On a day-to-day basis, the key responsibilities of the Property Administrator include but are not limited to:

> Receiving incoming requests for service – via phone, email or in-person – from Tenants and responding by providing information, problem solving, or escalating the matter as appropriate.
> Drafting All-Tenant communication materials, for review by the General Manager and ensuring that All-Tenant communication materials, e.g. Welcome/Move-in and Emergency procedures packages are maintained accurately and up-to-date.
> Administering the Angus Anywhere work order system.
> Providing direct support to management.
> Maintaining and updating the contract service vendor log containing contract amounts and commencement and expiration of services being performed.
> Coordinating and preparing quarterly reports and assisting with the preparation of the annual budget.
> Monitoring the collection of rental payments and undertaking collection efforts, providing weekly reports on the status of accounts receivable.
> Responding to Tenants and Corporate Accounting staff regarding accounts receivables.
> Assisting in the tendering process for supplies and services and coordinating specifications and tendering of contracts.
> Responding to contractors’ queries and correspondence.
> Maintaining & updating Building Emergency Evacuation Plan.
> Maintaining tenant contact lists, vendor and fire warden lists, emergency call out lists.
> Maintaining insurance binders for tenants and vendors (+WSIB) to ensure that all requirements are being met.
> Assisting with event planning activities.
> Entering purchase orders in JDE and distributing/placing orders.
> Preparing tenant chargeback invoices through Angus.

QUALIFICATIONS: To succeed, candidates must possess the following combination of education, experience and skills:

> 5+ years of experience in the commercial property management field.
> Enrollment in the Real Property Administrator (RPA) certificate program.
> Excellent verbal and written communications skills.
> Superior interpersonal and customer service skills.
> Strong working knowledge of Microsoft products (MS Word and Excel).
> Experience working with JDE EnterpriseOne is desirable.
> Demonstrated ability to work effectively in a deadline-driven environment.


We offer a competitive compensation package and the opportunity to work with an industry leader!

To apply, please forward your resume to and in the subject line please include the name of the position and quote Ref #2021-408.

We thank all applicants for considering Menkes Developments Ltd. as an Employer of Choice, however only those individuals selected for an interview will be contacted.